Conference Advertising, Sponsorship and Exhibits
NASSS Annual Conference
Hilton Tampa Downtown
Tampa Bay, Florida, USA, November 2 - 5, 2016
Thank you for your interest in advertising, sponsoring and/or exhibiting at the Annual Conference of the North American Society for the Sociology of Sport to be held November 2-5 at the Hilton Tampa Downtown.
The NASSS Annual Conference is an ideal venue for publishers and college and university programs to promote their products and services to North America’s largest annual gathering of sport sociologists. In 2015, NASSS drew more than 300 attendees from over a dozen countries when the conference was hosted in Santa Fe, New Mexico. Our conference routinely hosts more than 300 attendees. In addition to sport sociologists, NASSS attracts researchers, teachers, and students from the fields of sport studies, management, history, psychology, cultural studies, sociology and anthropology. The conference is thus an ideal means of promoting books, journals, films, and other materials for classroom adoption and library purchase. Advertising and sponsoring events in the conference program book and at the conference are also ideal ways to promote academic programs, fellowships, grants, and job opportunities.
The deadline for receipt of advertisements, sponsorship opportunities and exhibit space reservations is October 1, 2016. Reservations are made using the Advertiser / Sponsorship / Exhibitor Reservation Form. All reservations must be accompanied by full payment in the form of a U.S. dollar check or money order made out to NASSS. Do not hesitate to contact Maureen Smith, the Conference Director, at: firstname.lastname@example.org if you have any questions.
Advertising in the Program
The NASSS program is distributed as part of the registration fee to conference attendees. The program includes details of conference sessions, maps of the hotel, and announcements about special events. It is a constant resource to NASSS members not only at the annual meeting but also throughout the year. NASSS members peruse the advertising section in the program for current information on publications in their areas of interest, to create shopping lists for the book exhibit, and to identify programs and grants for which they may be eligible.
Advertising Rates (Prices in US dollars)
Back cover, color: $500
Back cover, black and white: $400
Inside front or back cover, black and white: $250
Full page, black and white: $150
Half page, black and white: $100
Quarter page, black and white: $50
The Program size is 8.5” by 11”. Ads should be submitted at the proper size in pdf format. Under options for the pdf’s resolution, the setting should be 300dpi. All pages must have 3mm bleed. Please e-mail the electronic copy of your ad as an attachment to Brian Gearity at Brian.Gearity@du.edu. Contents of advertisements are subject to approval by NASSS.
To reserve advertising space, complete the Advertiser and Exhibitor Form and submit it along with your advertisement and full payment by *October 1, 2016*
Please contact Brian Gearity at Brian.Gearity@du.edu to reserve your space in the NASSS 2016 Program.
Sponsoring NASSS Events
NASSS provides numerous events for sponsorship opportunities, which are all heavily attended. On Wednesday night, an opening reception starts the conference and welcomes conference attendees. On Friday evening a Presidential Reception follows the conference Business meeting. There are also opportunities to sponsor the Alan Ingham Lecture, the Presidential Address or the Graduate Student Luncheon. We welcome sponsorship of these events to be recognized in the program and during the conference. Sponsorship will include inclusion of your logo associated with the event, plus a full page advertisement in the program.
Sponsorship Rates (Prices in US Dollars)
Opening reception: $2,000
Presidential reception: $2,000
Alan Ingham Lecture: $1,000
Graduate student luncheon: $1,000
Exhibiting at NASSS
The NASSS Book Exhibit is a central attraction of the Annual Conference, where publishers and other exhibitors have direct contact with over 300 conference attendees. Their names will be listed in the program and on the website. The exhibit space will be open for two full days, offering ample opportunity to meet with authors to discuss current and future book projects and to speak with conference attendees about how your company’s materials may be best used for teaching and research.
Thursday, November 3, 2016: 8:00 a.m. to 5:45 p.m.
Friday, November 4, 2016: 8:00 a.m. to 5:45 p.m.
Set up/Breakdown (subject to modification)
Set up: Thursday, November 3, 2016: 7:00 a.m. to 8:00 a.m.
Breakdown: Books on display at NASSS are usually raffled off to members following Friday’s business meeting. Exhibitors who do not wish to donate their books must remove them by 5:00 p.m. on Friday November 5, 2016.
Equipment included in rental fee
• One draped 6’ x 30” table and two chairs.
• A carpeted exhibit hall.
This is currently a tabletop exhibit and so exhibitors should plan to bring their own signage.
The rental fee of $300.00 includes one draped table and two chairs, one complimentary registration, and a discount of 50% on a second table rental. *Please note that there is a reduced registration fee of $50 per additional exhibitor.
In order to reserve exhibit space, complete the Advertiser and Exhibitor Reservation Form and submit along with full payment by *October 1, 2016*. Exhibit table location will be determined by the order in which complete reservations, including payment, are received.
Please note that NASSS does not charge publishers for displays of less than five books. A section of the exhibit hall is reserved for displays of books from multiple publishers.
Please contact Maureen Smith for book shipping instructions at email@example.com
NASSS is pleased to announce that the Hilton Tampa Downtown has extended to the NASSS conference the exceptional rate of $159.00 (US) per night, not including taxes. A link to the conference hotel can be located on the NASSS conference website – or email firstname.lastname@example.org
Advertiser/Sponsor/Exhibitor Reservation Form
NORTH AMERICAN SOCIETY FOR THE SOCIOLOGY OF SPORT
Hilton Tampa Downtown
Tampa Bay, Florida, USA, November 2-5, 2016
Reservations, Copy, and Payment Deadline: October 1, 2016
I. Contact Information
Company Name: ________________________________________
URL (to be posted on NASSS website): __________________________________________________
Advertising Manager: ________________________
Advertising Phone: __________________________
Advertising Fax: ____________________________
Advertising Email: ___________________________
Exhibits/Sponsor Manager: ________________________
Exhibits/Sponsor Phone: __________________________
Exhibits/Sponsor Fax: ____________________________
Exhibits/Sponsor Email: ___________________________
Quantity Item Price Total
_______ Back Cover advertisement, color (full page) $500 _____
_______ Back Cover ad, black and white (full page) $400 _____
_______ Inside Front or Back Cover ad, black and white (full page) $250 _____
_______ Full Page ad, black and white $150 _____
_______ Half Page ad, black and white $100 _____
_______ Quarter Page ad, black and white $50 _____
_______ Alan Ingham Memorial Lecture Sponsorship $1,000 _____
_______ Welcome Reception Sponsorship $2,000 _____
_______ Presidential Reception Sponsorship $2,000 _____
_______ Graduate Student Luncheon Sponsorship $1,000 _____
_______ Exhibit Table $300 _____
_______ Other (i.e., extra registration fee) _____
Full payment by U.S. dollar check or money order must be included with this form or mailed under separate cover should you wish to fax or email the form. Please make cheques payable to NASSS.
______ Place check here if you are mailing payment under separate cover.
______ Place check here if you require an invoice.
______Place check here to confirm that you have emailed your advertisements to email@example.com
III. Badge Information
Enter names as they are to appear on exhibitor badges. Each exhibiting company will receive one gratis registration for the full conference—please indicate with an asterisk the exhibitor to receive the gratis conference registration. Additional full conference registrations are available to exhibitors at a cost of $50 per registration—please indicate and pay for those registrations in the ‘Other’ category listed under “Order.”
1. _________________________ 3. _________________________
_________________________ 4. _________________________
IV. Exhibitor Agreement of Terms
Application for exhibit space at the 2015 NASSS Conference indicates the applicant’s willingness to abide by exhibit terms and conditions (below). Please confirm acceptance of terms and by signing below:
Name (please print) Date